The Lumi ViewPoint 'Register' allows you to create a list of meeting attendees, whose responses can then be tracked by the participant’s name. Not only does this mean that individuals’ responses can be identified in reporting, but names can also be used in conjunction with certain Lumi ViewPoint features (for example, a training presentation with scored, quiz-style questions, displaying an overall ‘leaderboard’ of participant scores).
All attendee records (and voting results and scores) are stored within the actual Lumi ViewPoint presentation (the PowerPoint file) but also stored in a SQL database, referred to in ViewPoint as 'Meetings'.
The Lumi 'Register' will be empty of information when a new meeting is created, however, with a few simple steps it is possible to transfer attendee records between meetings using the import and export features within the 'Register' file menu.
However, when saving a presentation, the register information is saved with it. This is an extra backup and allows for reporting from a presentation from a different computer without needing to export/import the register information.
If the 'Register' does not contain any attendees, this is shown by a “(0)” underneath the icon. This is also indicated by the green plus symbol, prompting the user to add new attendees.
If an existing PowerPoint presentation with previously registered attendees is opened, the number of names contained within the 'Register' will replace the “(0)” and can be seen here. The green plus symbol is replaced by a pencil icon, indicating that attendees can be added, removed or amended.
An attendee record contains a person's name and the identity (Handset #) of the IML Click device that they have been assigned to use.
All attendee records are stored within the database and managed through the 'Register'. However, when votes are included on the slide, the attendee records are also stored on the slides. This provides a backup of register data, as well as make it easy to transfer with the PowerPoint file.
The order in which attendee records are displayed in the 'Register' can be changed by clicking in the column headers. For example, clicking on ‘Last Name’ will sort the attendee list alphabetically by the Last Name field.
Clicking again on a column header will reverse the order in which the list is sorted.
Note: If attendees are identified by Handset #, the order in which the attendee list is displayed will affect the sequential indexing when registering handset numbers to selected attendees (numbering starts at the top of the attendee list).
The 'Add' button will create a new Register entry. The Handset # field will be automatically populated sequentially.
Note: A maximum of 30 characters can be used for First or Last names.
The 'Edit' button is only available when a single record is selected within the attendee list. Primarily, it allows you to make corrections to an existing person's name.
Secondly, it is also possible to register an attendee to a different handset #.
Double-click on a single attendee in the ‘Register' to access the 'Edit' popup.
Removes the selected attendee records from the 'Register'.
Deleting an attendee from the 'Register' means all subsequent votes from that individual’s registered handset will not be recorded against their name. However, deleting an attendee does not clear their responses and scores from questions that they have already voted upon. Therefore, deleted attendees will appear within meeting reports and scoreboards until all questions that they have voted upon are cleared of results.
All records of the identified votes will, however, remain saved in the database.
Registers a Handset # to identify an attendee.
Registering a ‘Handset #’
Pressing the ‘Register’ button and selecting ‘Handset Index’ will automatically issue sequential index numbers for selected attendees.
A warning message will remind the user that any existing information in the Handset # field will be overwritten in the registration process.
Automatically revokes handset index numbers (handset #) for selected attendees.
Pressing the ‘Unregister’ button and selecting ‘Handset Index Numbers’ will prompt the user, before unregistering the handsets for selected attendees.
Import and Export
The File menu contains options that allow the user to import and export all attendee information to and from a Microsoft Excel spreadsheet. This functionality is especially useful if you have a large list of attendees to import, or if you wish to share attendee records between different presentations. It also provides a useful means of ‘backing up’ the attendee information in the ‘Register’.
|File > Create Empty Register Spreadsheet||Creates a new Microsoft Excel spreadsheet template, containing the required column headings for a successful import into Lumi ‘Register’.|
|File > Import||
Browse for a Microsoft Excel document containing attendee records. For the import to succeed, the spreadsheet must contain the following four columns of information (and must use the first four columns in the spreadsheet, i.e. columns A - D) with the following headers in the first row (i.e. first column header must be in cell A1):
Note: You do not need to complete each column of data for each attendee. Attendees are only required to have either a first or a last name for the import to be successful.
Importing a list of attendees will overwrite all existing attendee records. However, the user will be given the choice to abort the import operation if attendee records are already in the 'Register'.
|File > Export||Generates a new Microsoft Excel document containing all existing attendee records within the 'Register'. The spreadsheet is sorted in ascending Handset # order and in the correct format for re-importing into another presentation.|
|File > Extract from Presentation||When live votes have been collected from registered attendees, the attendee information is also stored in the ViewPoint slides. This option will extract attendee information from the presentation itself, if present. This makes it very simple to transfer PowerPoint presentations with attendee information included without needing to accompany it with an Excel Spreadsheet. It also means that creating a report from the presentation will include attendee information without needing to re-import the Register list.|
|OK||Saves all changes and exit the 'Register' screen.|
|Cancel||Exits the 'Register' screen without saving any changes.|
|Apply||Saves all changes without exiting the 'Register' screen.|